Shred On Site Blog

Could You Be Liable?

Could you be liable for a data breach and loss of confidential data? If you own or work for a company of any size, then you likely know how important it is to shred sensitive and confidential documents. You don’t want them falling into the wrong hands, whether those hands…

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Why Do You Need On Site Shredding?

If you’re looking for a document destruction service, then you already know how important document security is to the well being of your business or household. Perhaps you have financial records that need to be disposed of confidentially. Maybe you need to deal with paperwork that’s associated with your legal…

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Are You Compliant? 

At Shred On Site, many of our clients are required by law to keep or destroy private information and confidential documents within certain timeframes. Compliant document destruction is an issue that has to be dealt with by corporations, charities, employers and professionals such as doctors and lawyers who, by the…

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Excellent service. Arrived within an hour of our call and only took ten minutes to shred a large volume of documents. Cheap price for the service. Thank you.
Great service, timely quote and follow up. Arrived on time (5 minutes early) and completed the job quickly and without fuss.
Very good service! Booked in the day before and arrived when they said. I watched our documents getting shredded on the trucks viewing monitor. It's surprising how much will fit into a blue recycling bin so that kept my costs down.
Great service. Arrived when they said they would and made contact prior to arrival. The operator was professional and courteous and the whole process was exactly as described on the web site. Highly recommend them to anyone looking to bulk shred.
Shred on Site was very professional and their staff very pleasant and helpful . They arrived right on time and communicated ll the time.. I was very pleased with the outcome..
Very efficient and friendly service. I felt very confident that my confidential information was dealt with professionally. Highly recommend.
Excellent service! Prompt arrival, great communication and didn't charge extra even though the bin was overflowing! Highly recommended.
I found the organization to be totally professional in it's approach, with correspondence outlining the process and overall communication from the team. I would highly recommend the company to anyone who wishes to shred documents and/or equipment. A great experience. Anna
Incredible customer service, communication, timing and low cost from Andrew and team. Do not look anywhere else. They were able to accomodate all my requests for 20+ bins of drawing and office documents from the closure of an Architecture practice, including a van full of IT equipment. All booked, quoted and completed within the same week during the last week of Dec no less.
As a retired Marriage Celebrant, I had much personal information in relation to hundreds of former clients, which needed to be securely disposed destroyed. I didn't have enough to justify a truck coming to my house, so I took the documents to the Shred On Site office and met very helpful Joshua who organised their destruction. I definitely recommend this company, and will use their services again in the future.
As a retired Marriage Celebrant, I had much personal information in relation to hundreds of former clients, which needed to be securely disposed destroyed. I didn't have enough to justify a truck coming to my house, so I took the documents to the Shred On Site office and met very helpful Joshua who organised their destruction. I definitely recommend this company, and will use their services again in the future.
Great service! Shred on Site made the task of disposing of old files and paperwork super easy. I received a confirmation email with the time the driver would arrive and he arrived exactly on time Friendly and efficient service, highly recommend.
I could not recommend this service more highly! 8 years of tax returns, personal medical docs was weighing us down. Shred On Site were incredibly accommodating on dates and times and literally provide service at your front door. The price point was excellent also. Was like a Marie Kondo 'spark joy' moment. Thanks so much, Lisa & Steve
We were very happy with the Shred on Site Service. We had several boxes of material to be shredded. Mike arrived on time and cheerfully tipped everything in to a Shred on Site Bin and promptly wheeled it to his truck. The material was being shredded as Mike filled out his invoice and the job was paid for. Very Efficient service, I would without any hesitation use their service again. Thanks Mike for an excellent, positive experience.
Excellent service. Arrived on time. No need to sort paper , plastic or ring binders. All shredded while you watch. Great way to get rid of those old personal files
Service is exactly as advertised. Easy connection to set up an appointment. Appointment made next day with text reminder and call on approach - very helpful in getting boxes ready for destruction. Thought I only had 2 boxes - after the team members arrived, I realised I had 5 which was no problem for them to accomodate. Out of date but sensitive documentation which they handled and shredded appropriately. Cost was very reasonable, even with the unplanned extras. Service - both from the admin office and team members who arrived - was excellent. I will be using them again for future document shredding and their expanded service offering covering electronic waste, knowing that it will be handled sensitively and efficiently.
Service is exactly as advertised. Easy connection to set up an appointment. Appointment made next day with text reminder and call on approach - very helpful in getting boxes ready for destruction. Thought I only had 2 boxes - after the team members arrived, I realised I had 5 which was no problem for them to accomodate. Out of date but sensitive documentation which they handled and shredded appropriately. Cost was very reasonable, even with the unplanned extras. Service - both from the admin office and team members who arrived - was excellent. I will be using them again for future document shredding and their expanded service offering covering electronic waste, knowing that it will be handled sensitively and efficiently.
fabulous service. on time, helpful, courteous, efficient. gave us great peace of mind that all our parent's documents and floppy disks were securely destroyed. thank you so much
Great work. Turned up on time. Very pleasant. Good value.
Shred on site were brilliant. Efficient, very helpful and pleasant to deal with.They answered my email enquiry within the day by phone, I made an appointment time for the van to come to my home for the following week.It arrived on time with a pleasant driver. I watched my documents shredded. They also took away an old printer and phone fax. I highly recommend this service and will use it again.
Great service. 15 years of company accounts gone. I feel cleansed. The truck came. The bin was wheeled in, filled and then all my confidential files were eaten by the truck. Good riddance!!Thankyou ShredOnSite.
This is a great service. They kept me informed of the process, arrived on time and answered the questions I asked. I only had a few cartons but I was treated as if I was a large business. Thank you Shred on Site.
Great service, fast and assured. A fantastic way to deal with all those confidential documents you don't want to have to sort!
Shred on Site did an amazing job shredding 40 years of paperwork and cardboard after closing our drafting business. Great value for money.very efficient, fast and clean. Great for peace of mind. Thank you.
I have used this company both business and personal shredding. All times customer service was excellent and they were oh so helpful. I found the pricing reasonable and have been more than very satisfied with their procedures. Cannot recommend them highly enough.
come right to where the paperwork was boxed. destruction in front of me. Very quick and no mess at all. polite and professional
Great service, we used to use this company for our business shredding when we lived in Melbourne. We now live in a coastal town but were able to meet the truck on it's mobile rounds and have our shredding down in about 5 minutes! Extremely convenient, friendly and easy to organise.
This was so easy to arrange and communication with company was spot on. Everything was as promised. It was cheaper as a one off to take our documents to a site where they had a regular commitment. A quick call to say they would be there in 20 mins. and it was all done. Wouldn’t hesitate to use again or recommend.
Happy with prompt service. Arrived on time and professional. Highly recommended.

Why Choose Shred On Site?

We are a mobile document shredding & destruction company that specialises in shredding confidential documents on-site for total security and peace of mind. All shredded paper is 100% recycled. We provide one-off and regular services.

  • Shred at your Premises
  • Total Security and Peace of Mind
  • Privacy Law Compliant
  • 100% Recycled
  • Cost Effective

Could you be liable for a data breach and loss of confidential data? If you own or work for a company of any size, then you likely know how important it is to shred sensitive and confidential documents. You don’t want them falling into the wrong hands, whether those hands belong to criminals or your competitors.

However, you may not have known that you and your company can be legally liable for sensitive documents that become public. Just putting your confidential documents into the rubbish or recycle bin does not provide much document security, in fact, you are putting yourself and your company at risk. That’s why Shred On Site specialises in mobile shredding. We can give you peace of mind that your confidential documents are properly destroyed by shredding them right at your place of business.

Reforms to Privacy Act Hold Businesses Accountable

As a business owner in Australia, you need to know about the Federal Government’s Privacy Amendment Act, 2012, which was enacted on 12 March 2014. This act updates the Privacy Act, 1988. Part of this new law says that businesses that are APP Entities — agencies or organisations with an annual turnover of more than $3 million — must take steps to destroy personal information if it is no longer needed.

Owners, directors, or senior managers are responsible for this information even after it has left the premises of the business. That is why it’s so important to take care of your confidential document destruction on site. Shred On Site even offers you the chance to see your documents shredded in our mobile shredding vehicle through CCTV. You will rest easy knowing you are fully compliant with the law. There are heavy financial penalties associated with this law; if you do not comply, your organisation could be fined up to $1.7 million. Individuals can be fined as well. In this day and age of identity theft and other fraud, keeping your employees’ and clients’ records safe is vitally important.

Are you a small business owner that is not required to comply with the Privacy Act reforms? You should consider following the new rules anyway. Some small businesses, including some of our current customers, have decided to follow the Privacy Act guidelines, because larger organisations will only work with them if they are able to prove that they also comply. A company covered by the Act is responsible for confidential information from creation to destruction even when it is in the hands of supplier or an associated company.

Shred It All, On Site

It is not just personal information that you need to make sure is properly destroyed. Client data, financial information, new product information, salary levels, board papers, business plans and more all need to be destroyed once you are finished with them. You may not only be legally liable if any of this information becomes public, you may also lose business and lose money.

Have you considered changing your company’s policy on document destruction to a “shred all” policy? That way, you are protected. And, since you can have it all shredded right on site, it is easier than ever to ensure the security of your business. However, keep in mind that there also laws regulating when certain companies and organisations need to keep or destroy documents. Be sure to consult a lawyer to ensure that your organisation is fully complying with the laws that are specifically aimed at your type of business before implementing a shred-it-all policy.

Protect yourself from unwanted lawsuits and bad publicity. Let your clients know their information is safe. Shred on site. Contact us for a free quote today.

 

If you’re looking for a document destruction service, then you already know how important document security is to the well being of your business or household. Perhaps you have financial records that need to be disposed of confidentially. Maybe you need to deal with paperwork that’s associated with your legal or medical practice. You know that putting these records out where they can be stolen is a risk. Theft of financial details, identity theft and liability are all very real threats, and you may have legal or contractual obligations, as well.

It’s obvious why sensitive documents can’t simply be thrown out with the rubbish or recycling, but have you thought about other details of document security? Are you aware that most document shredding services do their work off-site? Here are some of the reasons why you should be using Shred On Site instead.

On-Site Shredding For Added Security

If you’re shredding documents, then it’s fair to say that the paperwork or media in question is of a sensitive nature and may be valuable to criminals. You know better than to leave confidential documents in ordinary rubbish or recycling bins. If they somehow fall into the wrong hands, they could hurt you, your clients or your customers or reveal private information that’s sensitive and may be protected by law.

You’re understandably nervous about criminals or opportunists finding these documents in a bin where they’ve been placed along with everyday rubbish and recycling, even though a dumpster diver would need to sort through the common garbage in order to find the confidential information. If your ordinary bins are targets for identity thieves and blackmailers, then think about the holding bins, trucks and industrial operations that off-site shredders use. They may be locked, but they’re also very tempting to criminals; they’re full of exactly the kind of information they would love to get their hands on.

The final result — document destruction — is what you need done, but look at all the new opportunities for theft that the off-site shredding process introduces. Before they’re destroyed, are your documents really safer offsite than they are out back? If you don’t want to run the risk of leaving your confidential documents vulnerable, then the answer is obvious: you need to Shred On Site.

On Site Shredding For Compliant Document Destruction

On site document destruction is more secure than shredding offsite, and that’s why it is a requirement under some circumstances. If you’re working in a regulated profession or you’re under contract and the rules require confidential document destruction, then you’d better take a close look. Your contract or regulatory framework may require truly secure document shredding, and that may mean on site shredding and pulping. We can provide a Certificate of Destruction to verify both the action and the method employed.

Get It Done Right By Shredding On Site

Maybe you’re doing an office clean-out before restructuring or before moving to a new location. Maybe you’re wrapping up a big project. Maybe you’re just doing a scheduled purge of your records. Perhaps your business or organisation deals with sensitive information every day and needs regularly scheduled destruction of all its paper rubbish. If sending your confidential documents off site to be shredded and pulped bothers you, then you should listen to your instincts. Get it done right; get it done on site. Call or e-mail Shred on Site for a quote.

At Shred On Site, many of our clients are required by law to keep or destroy private information and confidential documents within certain timeframes. Compliant document destruction is an issue that has to be dealt with by corporations, charities, employers and professionals such as doctors and lawyers who, by the nature of their work, have their clients’ private and confidential information kept on paper documents.

You will probably need to consult a lawyer in order to confirm your responsibilities under Australian law and, if applicable, the appropriate rules for your business or profession. However, here are some examples of organisations that are affected by regulations that dictate if, when and how they destroy documents.

Corporations

Corporations are subject to a number of reporting and record-keeping requirements under Australian law. Whether they are publicly or privately held, small businesses or multinational giants, they must be compliant with a whole raft of rules and regulations concerning document storage and destruction. Most of these rules are aimed at greater transparency and require that records be retained for minimum periods of time before compliant document destruction.

For example, corporations must hold their financial records for at least seven years. This includes records of income and expenditures, as well as accounting records that show profits and performance. In addition, corporations are required to keep board and general meeting minutes and registers of board members, option holders and charges for at least seven years. All of these records must be in a form that can be readily understood and audited. For more information, consult Australia’s Corporations Act, 2001.

When the records are no longer relevant or legally required, then the best option for compliant secure document destruction is shredding on site.

Charities

Those with careers in charitable organisations tend to be overworked and underpaid, so the paperwork that’s required by law can be a real challenge. Of course, it does make sense that in order to maintain a tax-exempt status, it is necessary to keep close track of activities and finances. That’s why, like corporations, charities are subject to legal requirements concerning compliant document retention.

For charities, these issues are addressed in the Australian Charities and Not for Profit Commission Act, 2012. Fortunately, the rules are fairly simple; you must keep all of your operational and financial records for at least seven years. After that, they must be disposed of in a compliant document destruction method like shredding on-site.

Employers

Employers’ personnel records must be retained for a minimum amount of time under Australia’s Fair Work Act, 2009 and Victoria’s Occupational Health and Safety Act, 2004. Keep your employee records available and easily accessible for at least seven years after the termination of employment, and keep records of health and safety incidents for at least five years. After the minimum time has passed, our mobile shredding service can make your archive box clean out quick, secure, effective and compliant by shredding all your paper on site.

Those Affected By the Privacy Act, 1988

Unlike the legal requirements cited above, Australia’s Privacy Act, 1988 requires the compliant destruction of documents, not their preservation. The requirements in the Act can’t be easily summarised here, but they require public sector and some private sector organisations to dispose of personal information pertaining to customers or clients when it is no longer needed. Who is subject to the Privacy Act’s requirements? Governmental organisations are affected, of course. So are businesses and charities with an annual turnover greater than three million dollars. Most health care organisations and information brokers are also included.

This only scratches the surface of the Privacy Act and the other laws and regulations that can affect how long you need to keep records and when you will need compliant document destruction. When your legal or financial advisors confirm that it’s time to dispose of private documents, then Shredding On Site can provide the secure, effective and affordable service you need.