What to Shred?

Shred On Site Melbourne and Shred On Site Geelong can help you determine what can or should be shredded. The days of throwing everything in the rubbish or recycle bin are over. The risks of identity theft and corporate espionage are now too great. Privacy laws have set the standards for how confidential information must be destroyed with large penalties for non-compliance.

Every day, companies rely on their employees to know how to manage and dispose of confidential information. Have those employees received any training or guidance? Are there any written policies or instructions? What needs to be stored, what goes in the rubbish, what should go in the recycle bin, what needs to be securely destroyed?

The correct disposal of information can prevent your business from being fined or receiving negative publicity (e.g. A Current Affair story or a social media storm).

Around the world, a ‘shred-all’ policy has become best practice. This takes the guess work out of the decisions employees have to make on a day-to-day basis because they know that if it doesn’t have to be stored for legal or business reasons, then it gets shredded, preferably ON SITE.

Here is a list of items that you should consider for destruction:

Personal Information

  • Bank account information
  • Insurance policy data
  • Utility invoices
  • Brokerage account information
  • Medicare number
  • Driver’s license information
  • Passport number
  • Medical and dental records
  • Resumes
  • Tax forms
  • Photographs

Non-Document Destruction

  • CD-ROMs/CD-Rs/DVDs
  • Computer Backups
  • Microfiche
  • X-Rays
  • Videotapes
  • Cassette Tapes
  • Casino Chips
  • Product Samples
  • Prototypes
  • Uniforms
  • Obsolete promotional items

Business Strategy

  • Business plans
  • Board papers
  • Supplier contracts
  • Client contracts

Financial

  • Bank statements
  • Credit card statements
  • Invoices/receipts
  • Used cheque or deposit books
  • Quotes
  • Budgets
  • Finance applications
  • Leasing/rental agreements
  • Tax file numbers
  • Tax returns (after 7 years)
  • Credit reports and history

Human Resources

  • Salary, wage and bonus schedules
  • Employment contracts
  • Job descriptions
  • Job applications
  • Resumes
  • Employee appraisals
  • Employee disciplinary reports
  • Medical records
  • Employee correspondence

Sales and Marketing

  • Client or prospect data
  • Marketing plans
  • Market research
  • Proposals
  • Letters of complaint
  • Tender documents
  • Obsolete collateral
  • Sales information
  • Price lists

Operations

  • Policies and procedures
  • OH&S reports
  • School reports and exam results
  • Student information
  • Used diaries
  • Training manuals
  • Printed email correspondence

Legal

  • Contracts
  • Legal cases
  • Confidential information
  • Signatures

Product Development

  • Research reports
  • R&D reports
  • Blueprints
  • New product designs

IT

  • User names
  • Passwords
  • System design information
  • System reviews